How to organize your finances and bills with a simple budget spreadsheet
I get it, budgeting and organizing your life takes a lot of effort, especially at the beginning. Doing the upfront work is definitely going to help in the long run though. If you desire better control over your finances, let me show you my simple budget spreadsheet and how to organize finances and bills by using it! Are you ready?
For the past 10 years I have been using the same budgeting system each month to budget and keep track of my expenses. Being a pen and paper gal, it was just a simple monthly budget worksheet (the same one you can get in my shop!), but it took a lot of time to fill out and then calculate everything by hand. In this season of life, I decided that I needed to make this a bit easier and that is when I created this automatic budget spreadsheet.
Are you a pen and paper person too? If so, that is totally okay, I have a budget workbook for you too! Check it out in my shop now. And don’t forget to grab my money goals worksheet so you can plan for some amazing financial goals for the future!
Why use a simple budget spreadsheet?
As I mentioned already, time was a big reason that I finally made the digital switch. But I have used online systems before and they weren’t any easier and they definitely cost monthly. Using a simple budget spreadsheet means that I can spend 15 minutes each week on bills and finances, I can keep records (just in case you are like me and feel the need to keep track), and you can keep everything in one handy location (I use Google Drive!)
When you are looking at how to organize your finances and bills, you want to evaluate things like time it takes, cost, and ease of use. If any of these factors are totally “off” then you will be less likely to use this new system. Do know, it will take time for you to actually get use to budgeting if you are totally new to this. Give it a few months before giving up.
Here is a peek inside the digital version of my budgeting worksheets- the Simple Monthly Budget Spreadsheets:
Simple Budget spreadsheet
When I created this Simple Budget Spreadsheet, I created it for me. That being said, I also added a few things that totally budgeting newbies will need. I want to walk you through each spreadsheet that is included with the Simple Budget spreadsheet pack so that you have an understanding of how you would use it and why it is going to make budgeting easy for you!
If you are needing some steps by step help with how to budget, check out this post. And be sure to get some inspiration by checking out my own debt story!
Week to week spreadsheets
This budget is great for when you are living paycheck to paycheck or you just need to keep a close eye on your outgoing and incoming week by week. Fill each week in with the expected expenses under the Week () budget tab and then the actual expenses will be directly next to it. These columns will automatically calculate for you in the correct box.
If you don’t like the week to week function, you can totally remove week 2-4 and leave you with just a monthly budget worksheet. This is actually how I have my own set up.
This budget is also great for a very low budget, but it can be used with great success if you have a lot of extra income. The fixed bills would the the first to pay or tend to each month and then whatever is left is what you have for the variable expenses.
Since variable expenses can be flexible, these will be the ones that you can cut if need be or you can spend a lot more on if you have the extra income. Just prioritize the variable expenses from most valuable to you to least and pay out down the line as you have the income. You can even move the lines around so that you can visually prioritize them.
Monthly Expenses spreadsheet
I have to say that the monthly expenses spreadsheet is what actually won me over to make the switch from paper. I love being able to just copy my transactions from online banking, add in categories and then have the automatic expense totals too! This is the BIGGEST time saver. You are going to love it!
This is where you will document your monthly expenses, every single dollar that you spend. I just go to my online banking, highlight all of my expenses, and paste it into my spreadsheet. You can rearrange the columns if you need to as well.
If you are using this spreadsheet in Google, be sure that all of your categories match up (ex: groceries used for all groceries, toiletries used for toiletries, be sure to capitalize the same way, etc). This will total out down the spreadsheet, but the numbers will also transfer onto your Expenses Totals sheet IF you are using in Google. If you transfer this to Excel, it will not have this functionality, you will have to program it to do so.
Automatic expense totals
The purpose of this sheet, called a Pivot Table, is to take the expenses from the Expenses sheet and total them out so that you don’t have to. At the end of the month, just take these totals and transfer them to your budget so that you know how much you spent in each category.
This is only helpful if your categories are the same as on your budget and if you write them down the same each time on the expenses spreadsheet. An example would be a category for groceries. If you type it out as Groceries or grocery, it will not calculate under the same row.
Managing accounts and debts
One of the best feelings that comes from budgeting is the feeling that you have accomplished something! From saving for a big expense to paying off loads of debt, all of this can be tracked with my Simple Budget spreadsheets. Check out how to organize finances and bills with these spreadsheets.
If your are using the envelope system or just using multiple bank accounts to save, this spreadsheet can help you! Just input your saving or spending each month and get a running total at the bottom. If you need some help setting up your own envelope system, be sure to check out these posts for step by step help and inspiration.
If you have a hard time keeping organized especially when it comes to your bills and accounts, this spreadsheet is for you! This sheet helps you keep all of your login and due date information in one place. This is especially helpful if you forget your logins, forget the web address, or forget when bills are due.
Keeping track of your debt is a breeze with this sheet. Just fill in each debt including credit cards, personal loans, car payments, or whatever else you may have. This will total out at the bottom.
You can also add APR and reorganize your debts based off of which ones you are focused on paying off at that moment. Update it monthly to keep you inspired with the progress.
Simple budgeting tips to help you get started
If you are completely new to budgeting, then you may notice that this is not really an easy practice…at first. Stick with it though because it takes about 3 months to create a new habit. If you want to budget, save, and have financial freedom, then you just need to create that habit. Check out this post on how to create a budget.
For years I was a paper budgeter, but one of my favorite simple budgeting tips now is to go digital. It is seriously easy. If you have tried paper budgeting, but it didn’t work out for you, give these spreadsheets a try. I promise you that they will change your (budgeting) life!
This may not be a simple budgeting tip, matter of fact, it could be the hardest thing you do, but get your spouse on board with a budget if you want to make it stick for the long haul (that is, if you are married). Having a support person or an accountability partner is a MUST with any big habit change.
Final note on how to organize finances and bills
I hope you like what you see with the simple budget spreadsheets. They were truly created out of pure necessity to ease my own budgeting drama and I know they will do the same for you. Just use the simple budgeting tips along with the spreadsheets and in no time you will have a budgeting process set, start to save cash, and really see that you can achieve your financial goals!
I am so excited for you to get started, so what are you waiting for? (No really, what is holding you back?)
PS- did you grab your money goals worksheet yet? Having a budget and goals really go hand in hand. So grab it for FREE right now!